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Tips > Packing Tips > Documents


Self storage can be an important asset in protecting and preserving private information, but only if certain steps are taken. When planning to archive business or personal documents in a self-storage unit, be sure to consider these tips from Extra Space:

 Tip #1: Make sure the security features available at the self-storage facility are optimal:

  • Convenient operating hours when you or your employees can access the information
  • Keypad entry systems, security cameras, perimeter fencing and lighting should be in good condition
  • Facility manager lives on site or  is on duty at the facility during hours you will be visiting your unit 
  • Although not usually considered a security feature, climate control is essential for protecting documents against extreme temperatures and humidity. Check to see if climate control or air conditioning is available at your facility
 Tip #2: Pack documents with security and safety in mind
  • Make multiple backups of all stored documents and keep them in a separate location
  • Consider using locked containers such as file cabinets or firesafes
  • Store all documentation on password-protected CD or DVD
  • Fill boxes, even if just with packing material – loosely packed materials can shift during transport and lifting
  • Packed boxes should weigh no more than 30-50 lbs. for safe lifting
 Tip #3: Preserve paper, videos, DVDs and CDs with proper packing
  • Raise boxes off the ground with pallets, wood, plastic or cardboard
  • Use airtight packaging to prevent mildew or water damage
  • Consider anti-static packaging for videotapes, DVDs and CDs
  • Do not use newspaper, as the print can transfer
  • Stack boxes with oldest information at the bottom in the back
  • Pack for longer than you plan to store – just in case
  • When packing files, place binders in between groupings to lend sturdiness
  • Label boxes clearly and carefully with waterproof labels / markers

Your storage facility manager is an excellent resource for additional tips and assistance in protecting your important documents.