BUSINESS DOCUMENT STORAGE
Extra Space Storage provides a convenient, secure self storage solution for businesses in need of document storage. Learn more below about our available amenities and ways you can keep your hard copies safe.
Best Amenities for Business Document Storage
When storing sensitive documents and files for your business, it’s important to find a storage facility with amenities that can protect and preserve these items. Extra Space Storage offers excellent commercial storage features that will suit your business document storage needs!
With security features like perimeter fencing, electronic gate access with keypad entry, video surveillance cameras throughout the property, and controlled-access buildings with indoor storage units, Extra Space Storage locations offer the safe self storage you want for your commercial storage items. We also have storage facilities with more advanced security measures, such as individually-alarmed storage units, facility managers who live on-site, and security access to your floor only (for multi-level facilities).
Prevent damage and deterioration of sensitive paper documents with a climate-controlled storage unit. By maintaining a storage environment between 55 and 80 degrees all year, units with climate control protect your items from extreme temperatures and provide peace of mind for your business.
A 5x10 unit can fit the furnishings of a mid-sized bedroom, including a queen-sized bed, a dresser, a TV and several small to medium-sized boxes.
How to Prepare Business Documents for Storage
Before moving hard copy documents into a storage unit at Extra Space Storage, it’s best to take care and properly pack business documents to ensure they’re safe in both short-term and long-term situations.
Create Digital Backups of Hard Copies
It’s a good idea to scan all paper files and documents into digital files you can store elsewhere. Having duplicates of business documents can save you a major headache should anything happen to your files.
Use Airtight Containers That Lock
Instead of using bankers boxes or moving boxes, consider storing business files in file cabinets or fireproof, waterproof safes that can be locked. This provides an extra security step for your business documents on top of the security features offered by the self storage facility you choose. In addition, make sure the containers you use for your documents are airtight to prevent mold, mildew, and water damage.
Pack Light & Tight
Don’t overpack storage containers to the point where you can’t lift them or pulling them down from a stack would be dangerous. But remember you also don’t want documents to have too much wiggle room in a storage container, otherwise they could get damaged. Try filling gaps between documents with light packing paper, or store documents in binders and file folders that you can keep in containers.
Label Everything Clearly
Make it easier to find the business documents and files you need whenever you visit your storage unit by utilizing an organization system with labels. By color-coding labels and detailing the contents of file folders, binders, and storage containers, you can locate your hard copies in self storage faster.
Store Containers Efficiently
A good rule for storage unit organization is to keep the containers you need to access more frequently toward the front of your storage unit and those you need to access less frequently toward the back. Similar to utilizing labels on your containers, this allows you to locate what you need quicker. Another smart idea when storing sensitive documents for your business is to keep all storage containers on pallets.
TIPS FOR PREPARING FOR SELF STORAGE
Invest in Plastic Containers
For items that are highly sensitive to moisture like clothes, photos, books, and more, cardboard boxes might not be the best storage solution since cardboard can absorb moisture over time. Airtight plastic containers will keep moisture out and provide you with a lasting storage solution for practically any use.
Clean Your Belongings
If you want to keep your belongings in great condition while in self storage, make sure you put them into storage in great condition. Wood, leather, and upholstered furniture—as well as clothes and appliances—shouldn’t be put into storage without a thorough cleaning first.
Take Extra Care with Fragile Items
Make sure that you take the proper precautions with fragile items. Use bubble wrap and label boxes containing fragile items to make sure they’re handled and stored appropriately in the storage unit.
Think About Storage Insurance
When you move your belongings into storage, they’ll need to be covered by insurance. This can be through your homeowners or renters insurance or through self storage insurance offered at the storage facility.