Extra Space Storage provides a convenient, secure self storage solution for businesses in need of document storage. Learn more below about our available amenities and ways you can keep your hard copies safe.

Businessman speaking with an Extra Space Storage employee

Best Amenities for Business Document Storage

When storing sensitive documents and files for your business, it’s important to find a storage facility with amenities that can protect and preserve these items. Extra Space Storage offers excellent commercial storage features that will suit your business document storage needs!

Secure Storage

With security features like perimeter fencing, electronic gate access with keypad entry, video surveillance cameras throughout the property, and controlled-access buildings with indoor storage units, Extra Space Storage locations offer the safe self storage you want for your commercial storage items. We also have storage facilities with more advanced security measures, such as individually-alarmed storage units, facility managers who live on-site, and security access to your floor only (for multi-level facilities).

Climate-Controlled Storage

Prevent damage and deterioration of sensitive paper documents with a climate-controlled storage unit. By maintaining a storage environment between 55 and 80 degrees all year, units with climate control protect your items from extreme temperatures and provide peace of mind for your business.

5x10 size guide image

5x10 Storage

A 5x10 unit can fit the furnishings of a mid-sized bedroom, including a queen-sized bed, a dresser, a TV and several small to medium-sized boxes.

Collectibles and Personal Storage

Dorm Room

Studio Bedroom

1 Bedroom Apartment

How to Prepare Business Documents for Storage

Before moving hard copy documents into a storage unit at Extra Space Storage, it’s best to take care and properly pack business documents to ensure they’re safe in both short-term and long-term situations.

Create Digital Backups of Hard Copies

It’s a good idea to scan all paper files and documents into digital files you can store elsewhere. Having duplicates of business documents can save you a major headache should anything happen to your files.

Use Airtight Containers That Lock

Instead of using bankers boxes or moving boxes, consider storing business files in file cabinets or fireproof, waterproof safes that can be locked. This provides an extra security step for your business documents on top of the security features offered by the self storage facility you choose. In addition, make sure the containers you use for your documents are airtight to prevent mold, mildew, and water damage.

Pack Light & Tight

Don’t overpack storage containers to the point where you can’t lift them or pulling them down from a stack would be dangerous. But remember you also don’t want documents to have too much wiggle room in a storage container, otherwise they could get damaged. Try filling gaps between documents with light packing paper, or store documents in binders and file folders that you can keep in containers.

Label Everything Clearly

Make it easier to find the business documents and files you need whenever you visit your storage unit by utilizing an organization system with labels. By color-coding labels and detailing the contents of file folders, binders, and storage containers, you can locate your hard copies in self storage faster.

Store Containers Efficiently

A good rule for storage unit organization is to keep the containers you need to access more frequently toward the front of your storage unit and those you need to access less frequently toward the back. Similar to utilizing labels on your containers, this allows you to locate what you need quicker. Another smart idea when storing sensitive documents for your business is to keep all storage containers on pallets.



How to Choose a Storage Unit

Find out which factors you need to consider when choosing a storage unit!

What You Need to Reserve a Storage Unit

Renting a storage unit is easy! Double check what you need before you reserve self storage!

What Size Storage Unit Do You Need

Sign up for storage insurance to protect the value of your belongings from the unexpected!

How to Pack and Organize Your Storage Unit

Learn how to maximize space in your storage unit plus tips for keeping it organized.

Storage 101

Check out our personal self storage guide for help finding a storage solution that fits any need.

Vehicle Storage

Whether you need personal or commercial vehicle storage, we offer enclosed units and outdoor parking spaces for vehicles of all sizes.

Climate-Controlled Storage Units

Learn about the benefits of using temperature-controlled storage to keep your sensitive items protected from extreme heat or cold.

Find Cheap Storage Units Near You

Discover the cheapest storage options Extra Space Storage has to offer without compromising quality.