Best Apps for Small Business Organization & Management

Whether you’re starting a small business or an established small business owner, you can always be more organized! We’ve compiled a list of the top small business apps that can help you run your small business efficiently, manage inventory, keep up with daily tasks, and more!

Toggl

• Best For: Time-tracking
• Cost: Free

Searching for a small business time-tracking app? Use Toggl to set timers and see how your employees are managing their time while working on projects or with clients. There’s also a unique hiring aspect to the app that helps to organize potential candidates by their skills, rather than resumes. By using this app, you’re able to better manage the workflow and allocated time for tasks.

Asana

• Best For: Project management
• Cost: Free

Looking for an app to help with project management for your small business? Asana is an easy-to-use platform that allows you to build out project tasks, set goals, and track progress! This website and mobile application is best used for managing your projects for your business, so it’s all organized in one place.

Evernote

• Best For: Project management
• Cost: Free

Download Evernote to organize and create notes, which can be in the form of website content, photos, videos, drawings, or audio recordings. This organization app is useful for prioritizing projects, meeting notes, and to-do lists for tasks and deadlines. To find items quickly, you can use the search bar within the app to find any notes you might need for a meeting, or you can label notes in their own notebook for a work project.

Microsoft 365

• Best For: Production
• Cost: Starting at $5.00/month

Microsoft 365 is an industry-leading app for small businesses! You can utilize Microsoft Word, Excel, OneNote, and PowerPoint to share and collaborate on work documents or presentations. This program can be virtually accessed and enables productivity from almost anywhere!

Trello

• Best For: Task management
• Cost: Free

Trello is a project management app that allows teams to work collaboratively and provides organization tools for your work or projects. Tasks can be set up by using lists, cards, or boards to help employees stay productive throughout the work day.

Microsoft To Do

• Best For: Task management
• Cost: Starting at $5.00/month

Want an innovative task management app? Check out the features that Microsoft To Do offers! With this handy app, you can manage your daily to-do list and any tasks you need completed for your small business. This business planning app can break down tasks into simple steps, and you can add due dates or set reminders to stay on track.

Dropbox

• Best For: File-sharing
• Cost: Starting at $12.50/month

Download the Dropbox app to create and share files or photos with your team. One of the best file-sharing apps for small businesses, Dropbox allows you to keep your project timeline moving smoothly and easily collaborate with colleagues or clients on projects.

Google Drive

• Best For: File-sharing
• Cost: Starting at $8.00/month

Looking to share files and collaborate with your team? Use Google Drive to keep all of your small business files in one place! You can store, share, and update Google Docs, Sheets, and Slides files and folders from your phone or laptop. Google Drive makes it easy to work seamlessly with team members no matter where you are!

CamScanner

• Best For: File-sharing
• Cost: Free

CamScanner is a great mobile app to utilize to stay productive in your small business office space! Scanning documents is easy—just take a picture on your phone to upload files, scan, save, or archive. You can access the app from almost anywhere, and it’s equipped with wireless printing and global faxing services. There’s no need to spend money on a scanner or fax machine when using this free app!

Microsoft Teams

• Best For: Communication
• Cost: Free

Microsoft Teams is a useful business communication app for collaborating and talking with your team. By using this app, you’re able to schedule meetings, set up video calls, share files, or integrate tasks and workflows. You can also chat with individuals or groups with quick back-and-forth messages.

Slack

• Best For: Communication
• Cost: Starting at $6.67/month

Slack is one of the best communication apps for employees and collaboration with clients. Get organized by setting up specific channels for each department to use for chatting, sharing files, or taking voice or video calls with the team.

Zoom

• Best For: Communication
• Cost: Free

Wanting a video conferencing app for your small business? Download Zoom to help you get in touch with team your members or clients. You’re able to schedule online meetings or host webinars by using its high-quality enterprise cloud phone system.

Loomly

• Best For: Social media
• Cost: Starting at $25.00/month

Loomly is great for generating post ideas for your small business’ social media channels! You can use a content library to craft posts, schedule publishing, approve workflow, and add optimization into your social media. Your brand will stand out from the crowd when using the Loomly app!

Hootsuite

• Best For: Social media
• Cost: Starting at $29.00/month

Manage your small business’ social media with Hootsuite! Plan, create, and schedule posts to your social media channels with this handy app. It’s compatible with over 35 social media networks and known as the industry leader in social media management!

Sprout Social

• Best For: Social media
• Cost: Starting at $99.00/month

Want an app to help with social media for your small business? Download Sprout Social! This app can be used to better understand analytics, schedule social media posts, and reach your audience. Gain insights from your social media campaigns and make your business stand out on the web when utilizing this modern app!

Later

• Best For: Social media
• Cost: Free

Plan and tailor your social media posts with the Later app! You’ll get personalized analytics and insights, which helps you see which posts perform well or what you need to work on. With this app, you’re able to write and schedule posts to publish on your social media channels. Later is a game-changer for your small business’ social media strategy!

Mailchimp

• Best For: Email marketing
• Cost: Free

Market your small business with the Mailchimp email marketing app! Build out emails with easy-to-use templates, create a contact list, and design social media ads and landing pages within the app. You’re able to connect with an audience by creating automated messages to reach customers, which can give your business a boost!

Salesforce

• Best for: Customer relationship management
• Cost: Starting at $25.00/month

The Salesforce app is great for small businesses looking to management customer relationships. This customer relationship management (CRM) platform helps you manage customer support cases, connect teams with the sales process, or market every customer interaction for your business.

Sortly

• Best For: Inventory management
• Cost: Free

Sortly is a small business inventory management app that makes it easy to scan QR or barcodes on a stock management system. You can use alerts to see your stock levels, and it will generate reports to better understand your stock activity.

Square

• Best For: Payment processing
• Cost: Free

Download the Square mobile app to accept payments from customers. By plugging in a small card reader to your phone or tablet, payments can be processed when customers swipe a debit or credit card. Customers are allowed to leave tips, and receipts can be sent via email or text message. This is one of the best payment apps for small businesses and doesn’t require an internet connection, which is a big perk for using it!

QuickBooks

• Best For: Finance management
• Cost: Starting at $12.50/month

Searching for accounting software for your small business? Use the QuickBooks app to accept payments, track expenses, send invoices to customers, or keep track of reports and tax deductions. You can work from anywhere by using this top mobile app for businesses!

Expensify

• Best For: Finance management
• Cost: Starting at $4.99/month

Manage your small business finances by using the Expensify app! With its unlimited receipt-scanning software and built-in expense reports, your small business can stay on top of income, expenses, and overall profits. You can also easily book trips for business travel on the mobile app.

Wave

• Best For: Finance management
• Cost: Free

If you’re a small business owner just starting out, use the free Wave app for your financial service needs! The online-based platform is easy for payroll, mobile invoicing, and keeping track of payments. By incorporating this app into your business, you can better understand your income and expenses.

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